We are open for the candidate to be based in the East of England (Norfolk, Suffolk, Cambridgeshire, Greater Peterborough, Lincolnshire, Essex, Bedfordshire). We offer flexible working arrangements to accommodate personal/family needs, including the option for part-time work.
Job Description
ResPublica is recruiting for a well-organised, enthusiastic, and confident individual to take on the challenge of helping us deliver ResPublica’s demanding events schedule. It is an exciting time for us, with two major projects well under-way: The Eastern Powerhouse and the Lifelong Education Commission. The successful candidate will be heavily involved in both, to ensure smooth delivery of events and activities.
The Events and Office Administrator will play an essential role in our small team, organising and managing events and assisting with the general efficient running of the operation. We are looking for proactive and personable individual with excellent organisational skills to help drive forward our policy agenda. This is an exciting role, with opportunities for career growth and development within our small, but high-profile, organisation.
Candidate Profile
- Highly organised with excellent attention to detail and accuracy
- Ability to work well under pressure to targets and deadlines
- Experience in running events, both in-person and virtual
- Excellent communication skills: you should be comfortable speaking to high profile people over the phone, and producing formal letters and emails
- Proactive, agile, and resourceful
- Experience with or aptitude for digital tools and platforms (Word, Excel, Eventbrite, Zoom, etc.)
- Experience of collaborative team working
Responsibilities
Events Support
- Assisting with the overall organisation of events (report launches, panel debates, roundtables, seminars, dinners)
- Assisting with bookings of event venues, AV, catering, staff travel, and accommodation
- Supporting the Head of External Affairs with securing speakers, and drafting event briefs
- Supporting the event promotion and marketing functions
- Providing on-the-day event support with registration, logistics, networking, etc.
Office Support
- Providing diary management support to two senior colleagues
- Providing administrative project support (keeping and updating outreach and contact lists, liaising on payments, etc.)
- Ensure the smooth running of internal meetings
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